Mail Administrator

This should focus on the post holder’s key responsibilities within the role and function of the particular area. It explains to the applicant what contribution the role makes to the particular function and the area’s delivery. Ultimately, it should be used to sell the role. Please note that the Job Purpose is a summary and should be kept brief. Responsibilities Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail. X-Raying, scanning and other initial security checks on mail. Correctly identify and sort all mail into relevant categories i.e. confidential, general and damaged.

Check all prisoner mail to ensure all named prisoners are located within the establishment.

Completion of relevant inventory sheets and maintenance of accurate records for all mail processes as per standard operating procedures. Distribute mail appropriately, obtaining signatures where required. Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience

ESSENTIAL

Clean drivers license

ESSENTIAL

Experience Requirements

Competent in MS Office Packages

ESSENTIAL

Experience of working in an administration setting

ESSENTIAL

Knowledge and awareness of a custodial environment and information security

DESIRABLE

Knowledge Skills Requirements

Well developed interpersonal and communications skills, both written and oral

ESSENTIAL

Ability to effectively prioritise workload to meet departmental and organisational deadlines

ESSENTIAL

Ability to use information and communication technologies as effective business tools

ESSENTIAL

Ability to build and maintain strong working relationships with internal and external agencies

ESSENTIAL

Selection method 1 Interview