Assistant Company Secretary

Who Are We? Taking care of our customers, our communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. Job Category Legal Target Openings 1 What Is the Opportunity? The Company Secretarial Assistant will provide day-to-day assistance to the Company Secretary with Board Support, Meeting Management, File Management and Systems Management. The role will also be responsible for the setting, attending and minuting of meetings as allocated and will act as the Company Secretary of those meetings as appropriate. What Will You Do?

• To assist the Company Secretary in the setting of Board and Board Committee meetings for all Travelers Europe companies;
• Liaise with Members (including iNEDs/GNEDs), Regular Attendees, Invitees, Presenters and EA’s / Assistants to co-ordinate calendars for attendance;
• Assist the Company Secretary in drafting agendas, collating papers and circulating packs;
• Assist the Company Secretary during the meetings to ensure that invitees/presenters arrive and leave the meetings timeously;
• To assist the Company Secretary with the collation, review and upload of documents, reports, materials and information to the System of Board meeting management;
• To attend as directed these meetings to take accurate notes for minutes and actions from these meetings;
• To produce a schedule of actions from these meetings;
• To track and co-ordinate responses to the actions for the following meeting or as scheduled;
• To ensure that all regular filings (such as Confirmation Statements etc.) with Companies House (via DE, Webfiling or Manually) are submitted accurately and on time;
• To ensure any and all additional filings (Statutory, Regulatory or otherwise) are submitted accurately and on time;
• To ensure that the Departmental files, folders and registers are kept up-to-date and accurate;
• To ensure any process notes, procedural notes, checklists or guides are kept up-to-date and accurate;
• To keep track of Board related requirements e.g. annual evaluations, and assist Company Secretary in coordination and fulfilment of these requirements;
• To assist the Company Secretary with any Group, Business or Departmental Projects or tasks as directed.
• Perform other duties as assigned.

What Will Our Ideal Candidate Have?

• Having, or working towards, an appropriate Company Secretarial or Governance qualification is preferred.
• Financial Services background preferred.
• Excellent communication and organisation skills.
• Attention to detail and accurate.
• Flexibility to work independently, and/or as part of a team.
• Confident and experienced with attending and minuting Board, Committee and Management meetings.
• Experience in BoardVantage or another System of Board meeting management tool preferred.
• Professional and Diplomatic.

What is a Must Have?

• Minimum of 2 years Company Secretarial Experience.
• Strong expertise in the use of Diligent Entities and other Company Secretarial systems.
• Strong understanding and experience in MS Office.

What Is in It for You?

• Private Medical Insurance: On commencement of employment, you are eligible for single cover provided by Travelers, with the option to add cover for your dependents, at your expense through payroll deduction.
• Retirement: Travelers will make a basic contribution of 9% of pensionable salary to your Group Personal Pension Plan (“GPPP”). If you decide to contribute an additional amount from your salary, you will receive an increased company contribution up to a maximum of 3%. This would bring the total company contribution to 12%.
• Holiday Entitlement: Start your career at Travelers with a minimum of 25 days holiday entitlement annually, plus the opportunity to purchase additional days to allow for up to a total of 35 holidays per year.
• Wellness Programme: The Travelers wellness programme is comprised of tools and resources that empower you to achieve your wellness goals. In addition, our Employee Assistance programme provides access to professional counseling services and other resources to support your daily life needs. Through the EAP, you’re eligible for five free counseling sessions with a licensed therapist.
• Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards programme that enables you to give back to the charity of your choice.

Employment Practices Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit http://careers.travelers.com/life-at-travelers/benefits/.